![]() It’s a matter of time until you forget to enter one leave into the spreadsheet. As much as we try not to, human error is pretty much unavoidable. ![]() It might not seem like much when the company is just a few people, but as you grow, this will become a big drain on your productive hours. For every approved leave request, you might need to fill out several fields to keep your spreadsheet up to date. On the downside, a vacation and sick time tracking spreadsheet means a lot of data entry. It’s also easy with permissions to share the spreadsheet with the right people, and restrict it so only certain people can make changes to the sheet. You don’t need to worry about inflexible software that won’t let you make changes. New staff, or existing staff leaving? No problem. Since you’ve manually set up your paid time off tracker, it’s pretty easy to customize and make changes when needed.Ĭhanging your team to a 4-day work week? Easy. You can view your sheet across any device, including tablet and mobile ✅ Pro: customizable You can still access your company’s PTO tracker to check or update it when you need to. It doesn’t matter whether you’re on Mac or Windows, desktop, mobile or tablet, whether you’re in the office, out at lunch, or on your backup computer. Google Sheets is cloud-based, and viewable across all kinds of platforms. This is often a big plus for new startups or growing businesses trying to keep expenses to a minimum. You don’t need to sign up for an expensive subscription or get to know a new tool. The best part of using Google Sheets is that it’s free, and it’s already there. Here are some pros and cons of using an Excel or Google Sheets PTO tracker. But is a spreadsheet the best option for tracking time off in your business? ![]() ![]() Most small businesses use a paid time off tracking spreadsheet because it’s convenient, free, and uses software you’re already familiar with. Pros and Cons of Google Sheets for Time Off Tracking This will give you the leave tracker excel template, which you can open and customize for your own use. Just click File – Download, and choose Microsoft Excel (.xlsx). If you use Excel, the template will still work for you. Make a column for each day of the month, and color in the weekends, team-wide public holidays and any other non-working days. The optimal way to do this is one month at a time, generally with each month in its own sheet. Set up your monthsįirst, you’ll want to set up a calendar view for your employee annual leave tracker. We’ll show you how to do it in Google Sheets – but it can work exactly the same in Excel, or your chosen spreadsheet tool. Here’s a simple process to put together a paid time off tracking spreadsheet. Step by Step Instructions to Set Up an Employee Vacation Tracker in Google Sheets We’ll also give you a paid time off tracker template you can start using straight away. Keep reading and we’ll show you how to set up a simple vacation and sick time tracking spreadsheet in Google Sheets or Excel. It will also help you identify any trends you need to know, with absenteeism, or staff who don’t take enough leave. One way to do this, without investing in any expensive software tools, is to set up a Google Sheets PTO tracker.Īn employee leave tracker will help you manage your schedule, and avoid any delays or issues with short-staffing when team members are away from work. If you’re running a business or managing a team, you need a way to track annual leave, sick leave and other absences.
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